Job File
What we see above is what the job file looks like. We can broadly divide it into three main divisions, one which contains the information about the job, the second division is where the cost and billing information is to be entered and the third division is for attaching files related to the Job and also to maintain version history of the Job.
We will begin with a step by step tutorial for the first part of the job file -
Job No.
A unique number assigned to every job.
To assign a job number we simply type it or we can select the job no. from a list of jobs by pressing <F7>.
The job no. is automatically generated if we press <ENTER>.
The system gives the option of either creating a new job or copying from an existing job.
NOTE – this feature is common throughout NEOSYS and also applies to ‘costs’ (PO/PI) and ‘billing’ (estimate/invoice) file.
Period
Indicates Current Month, Year. (Updated automatically)
Brand
Indicates Job's Brand Name. Brand Code comes from the Client & Brand File.
To enter Brand Code we simply type it or we can select it from a list of Brands by pressing <F7>.
A new Brand Code can be generated by pressing the <F6>.
Company
Indicates Company Code of job file creator. Company Code comes from the Company File.
To enter Company Code we simply type it or we can select it from a list of Companies by pressing <F7>.
A new Company Code can be generated by pressing the <F6>.
Status
Indicates Current Job's Status.
- Default Value: ‘open'
- Other Possible Values: ‘closed’ and ‘reopened’
NOTE – not all users are given the authority to alter the status of the job file.
Market
Indicates Target Market for Ad. Market Code comes from the Market File.
To enter Market Code we simply type it or we can select it from a list of Markets by pressing <F7>.
A new Market Code can be generated by pressing the <F6>.
Type
Indicates nature of the job. Type Code comes from the Job Types File.
To enter Job Type Code we simply type it or we can select it from a list of Job Types by pressing <F7>.
A new Job Type Code can be generated by pressing the <F6>.
Jobs can have one or more type i.e. A job can have Printing and also have artwork and creative design. All these types cannot be selected together. In this case, NEOSYS has an option to leave this field blank and enter the type in an estimate and in the proper line.
Executive
Indicates current NEOSYS User ID
Attention
Indicates Client Representative's Name. Automatically updated if present in Client & Brand File.
Description
Contains header information, between one or two words, for the detailed information in the Brief.
Brief
Contains technical information regarding the type of media chosen.
We also have the option of copying the ‘brief’ to the estimate or the purchase invoice.
The details mentioned in the brief can also used later for reference purposes.
NOTE – the nature of information entered in the ‘brief’ may differ based on the mode of functioning of the agency.
NOTE – at all times please press F9 to save the data before moving on to another window.
Purchase order and Estimate/Invoice
Purchase Order and Estimate/Invoice are explained in the Purchase Request/Order/Invoice File and Estimate File
File Archives
Storage for related Job Files (e.g.: Artwork Samples etc)
Job versions
Displays Job File's Version History. Amendments to Job (including invoicing) lead to new version creation.
