Purchase Request/Order/Invoice File

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Purchaserequest-Order-Invoice file.jpg

This section allows us to generate Purchase Orders / Requests related to a job, to be sent to the supplier.

1 Order No.

Create new or copy existing order/job estimate.

Enter order code, search for existing order or create new order.

2 Job No.

Open an existing job or create a new job.

3 Brand

Product name of the Purchase Order

Enter brand code, search for existing brand or create new brand.

4 Executive

Current Purchase Order Owner's Name

5 Estimate No.

Open an existing estimate or create a new estimate.

6 Supplier Code

Open an existing supplier or create a new supplier.

7 Status

The most recent purchase order status

The default value is OPEN for a new purchase order. Also can be changed to CLOSED or REOPENED.

8 Order Date

Date on which order was generated.

Select a date from the calendar provided.

9 Our Inv No.

Enter our invoice number corresponding to this purchase order.

10 Supplier Invoice No.

Enter the number of invoice submitted by the supplier. This helps to keep track of our orders.

11 Supplier Invoice Date

Date on which supplier invoice was generated.

Select date as mentioned on supplier invoice number.

12 Currency

Currency used while generating purchase order.

Open an existing currency or create a new currency.

13 Attention

Client Representative's Name.

14 Description

Contains header information, between one or two words, for the detailed information in the Brief.

15 Type

Nature of the job.

Enter type code, search for existing type or create new type.

Jobs can have one or more type i.e. A job can have Printing and also have artwork and creative design. All these types cannot be selected together. In this case, NEOSYS has an option to leave this field blank and enter the type in an estimate and in the proper line.

16 Versions

Shows Purchase Order's Version History.

Amendments to Purchase Order lead to new version creation.