Job File

What we see above is what the job file looks like. We can broadly divide it into three main divisions, one which contains the information about the job, the second division is where the cost and billing information is to be entered and the third division is for attaching files related to the Job and also to maintain version history of the Job.

We will begin with a step by step tutorial for the first part of the job file -

Job No.

Create new or open existing job

Press ENTER to create a new job number or F7 to search or type existing job number to open

NOTE – this feature is common throughout NEOSYS

Period

For an existing job, shows the period in which the job was opened

For a new job, the current period is displayed automatically

Brand

Shows Job's Brand Name. Brand Code comes from the Client & Brand File.
Enter existing Brand Code if you know it. Press F7 to Search from a List or F6 to Create a Brand Code.

Company

Shows Company Code of job file creator. Company Code comes from the Company File.
Enter an existing Company Code if you know it or Press F7 to Search from a List or F6 to Create a Company Code.

Status

Shows Job's Current Status.

1. Default Value: ‘open'
2. Other Possible Values: ‘closed’ and ‘reopened’

NOTE – not all users are given the authority to alter the status of the job file.

Market

Shows Target Market for Ad. Market Code comes from the Market File.
Enter an existing Market Code if you know it or Press F7 to Search from a List or F6 to Create a Market Code.

Type

Shows nature of the job. Type Code comes from the Job Types File.
Enter an existing Type Code if you know it or Press F7 to Search from a List or F6 to Create a Job Type Code.
Note: Jobs can have one or more type i.e. A job can have Printing and also have artwork and creative design. All these types cannot be selected together. In this case, NEOSYS has an option to leave this field blank and enter the type in an estimate and in the proper line.

Executive

Shows current Job Owner's Name

Attention

Shows Client Representative's Name. Automatically updated if present in Client & Brand File.

Description

Contains header information, between one or two words, for the detailed information in the Brief.

Brief

Contains technical information regarding the type of media chosen.
We also have the option of copying the ‘brief’ to the estimate or the purchase invoice.
The details mentioned in the brief can also used later for reference purposes.
NOTE – the nature of information entered in the ‘brief’ may differ based on the mode of functioning of the agency.
NOTE – at all times please press F9 to save the data before moving on to another window.

Purchase order and Estimate/Invoice

Purchase Order and Estimate/Invoice are explained in the Purchase Request/Order/Invoice File and Estimate File

File Archives

Storage for related Job Files (e.g.: Artwork Samples etc)

Job versions

Shows Job File's Version History.
Note: Amendments to Job (including invoicing) lead to new version creation.