Setting up and Configuring NEOSYS Timesheets System

Avoiding timesheet reminders / approval emails

Specifying user specific holiday to avoid reminders / approval emails

You can specify user specific holidays or annual leave or any other off days for a particular user. This can be done by a Timesheet Administrator and you have to go to the neosys2 URL using only Internet Explorer and follow the steps below:

1. Select the user from the drop down
2. Specify the leave dates (do not delete old ones, but instead just add new lines for new dates)

Specifying holidays for all users to avoid reminders / approval emails

NEOSYS Timesheets does not remind users to fill in previous days empty/incomplete timesheets if the market file (default market code specified in either Media or Job Configuration File) has either weekends or specific holidays mentioned in it.

Configuring users to receive approval emails

Users who are specified in the TAP level of a group will receive daily emails about their groups users activities (which is called Approval Emails). Any user who is specified above a TAP key (which could be a department or user) will receive the approval emails.

Examples of configurations:

Configuring a user to receive approval emails in more than one department

It maybe possible that a TAP (Timesheet Approver) may be the same in more than one department (eg Sarah maybe approving timesheets for both Creative as well as Studio users - however they are separate departments in the NEOSYS authorisation file). In such a case, you will re-create the user (Sarah) again in the other department which you need Sarah to receive approval emails.

Example:

If Sarah is in the creative department:

You will re-create her user with a suffix in the studio department: