Purchase Request/Order/Invoice File: Difference between revisions

Revision as of 06:35, 13 February 2012

This section allows us to generate Purchase Orders / Requests related to a job, to be sent to the supplier.

Order No.

Create new or copy existing order/job estimate.

Press Enter to generate order no. or F7 to search or type existing order no. to open.

Job No.

Open an existing job or create a new job.

Brand

Shows Product name of Purchase Order

Enter existing Brand Code or part of the Brand Name or Press F7 to Search or F6 to create new.

Executive

Shows current Purchase Order Owner's Name

Estimate No.

Open an existing estimate or create a new estimate.

Supplier Code

Open an existing supplier or create a new supplier.

Status

Shows the most recent purchase order status

The default value is OPEN for a new purchase order. Also can be changed to CLOSED or REOPENED.

Order Date

Date on which order was generated.

Select a date from the calendar provided.

Our Inv No.

Enter our invoice number corresponding to this purchase order.

Supplier Invoice No.

Enter the number of invoice submitted by the supplier. This helps to keep track of our orders.

Supplier Invoice Date

Date on which supplier invoice was generated.

Select date as mentioned on supplier invoice number.

Currency

Shows currency used while generating purchase order.

Open an existing currency or create a new currency.

Attention

Shows Client Representative's Name.

Description

Contains header information, between one or two words, for the detailed information in the Brief.

Type

Shows nature of the job.

Enter an existing Type Code if you know it. Press F7 to Search from a List or F6 to Create a Job Type Code.

Note - Jobs can have one or more type i.e. A job can have Printing and also have artwork and creative design. All these types cannot be selected together. In this case, NEOSYS has an option to leave this field blank and enter the type in an estimate and in the proper line.

@@ Line 7: / Line 7: @@
 Press Enter to generate order no. or F7 to search or type existing order no. to open.
+=== Job No. ===
+{{Open Create|job}}
 === Brand ===
@@ Line 12: / Line 15: @@
 Enter existing Brand Code or part of the Brand Name or Press F7 to Search or F6 to create new.
+=== Executive ===
+Shows current Purchase Order Owner's Name
+=== Estimate No. ===
+{{Open Create|estimate}}
+=== Supplier Code ===
+{{Open Create|supplier}}
 === Status ===
@@ Line 18: / Line 30: @@
 The default value is OPEN for a new purchase order. Also can be changed to CLOSED or REOPENED.
-=== Executive ===
+=== Order Date ===
-Shows current Purchase Order Owner's Name
+Date on which order was generated.
+Select a date from the calendar provided.
+=== Our Inv No. ===
+Enter our invoice number corresponding to this purchase order.
+=== Supplier Invoice No. ===
+Enter the number of invoice submitted by the supplier. This helps to keep track of our orders.
+=== Supplier Invoice Date ===
+Date on which supplier invoice was generated.
+Select date as mentioned on supplier invoice number.
+=== Currency ===
+Shows currency used while generating purchase order.
+{{Open Create|currency}}
 === Attention ===
@@ Line 32: / Line 62: @@
 Enter an existing Type Code if you know it. Press F7 to Search from a List or F6 to Create a Job Type Code.
 ''Note'' - Jobs can have one or more type i.e. A job can have Printing and also have artwork and creative design. All these types cannot be selected together. In this case, NEOSYS has an option to leave this field blank and enter the type in an estimate and in the proper line.
-=== Brief ===
-Contains technical information regarding the type of media chosen.
-We also have the option of copying the ‘brief’ to the estimate or the purchase invoice.
-The details mentioned in the brief can also used later for reference purposes.
-''NOTE'' – the nature of information entered in the ‘brief’ may differ based on the mode of functioning of the agency.
-''NOTE'' – at all times please press F9 to save the data before moving on to another window.