Processing Postdated Cheques in NEOSYS: Difference between revisions

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== How do I process Post-dated Cheques RECEIVED in NEOSYS? ==
== Processing Post-dated Cheques ==


=== Setting up for PDC Received ===
=== How do I process Post-dated Cheques RECEIVED in NEOSYS? ===


==== Setting up for PDC Received ====
Decide where the pdc assets are going to appear in the GL. Normally they will appear somewhere in current assets.
Decide where the pdc assets are going to appear in the GL. Normally they will appear somewhere in current assets.


Line 10: Line 11:


*Accounts Receivable Chart
*Accounts Receivable Chart
*Cash and Bank Chart
*Cash and Bank Chart (not advisable because cannot be open item and therefore cannot be allocated)
*Documents Receivable/PDC Received Chart
*Documents Receivable/PDC Received Chart


=== Recording the Receipt ===
==== Recording the Receipt ====
When postdated cheque is in hand:
 
Journal:              Receipts
Period:                Current
Date:                  Actual Date on Cheque (future)
Debit:                Postdated Cheques Received A/c (maybe one a/c or per client)
Credit:                A/R or Client A/c (may be allocated to invoices)
 
==== Recording the Deposit ====
When postdated cheque is deposited:
 
Journal:              Receipts
Period:                Current at time of deposit in bank
Date:                  Date deposited in the bank
Debit:                Bank A/c
Credit:                Postdated Cheques Received A/c (maybe one a/c or per client)
 
=== How do I process Post-dated Cheques ISSUED in NEOSYS? ===
 
==== Setting up for PDC Issued ====
 
Decide where the pdc liabilities are going to appear in the GL. Normally they will appear somewhere in current liabilities.
 
If you wish to age and list individual outstanding PDC then you need to create the account in an open item ledger like the Accounts Payable.
 
Create an account “Postdated Cheques Issued” in one of the following charts. You can create a single account for all PDC, or one per supplier/payee.


When postdated cheque is in hand:
*Accounts Payable Chart
*Cash and Bank Chart (not advisable because cannot be open item and therefore cannot be allocated)
*Documents Payable/PDC Issued Chart


Journal:          Receipts
==== Recording the Receipt ====
Period:           Current
When postdated cheque is delivered to recipient:
Date:              Actual Date on Cheque (future)
Debit:            Postdated Cheques Received A/c (maybe one a/c or per client)
Credit:            A/R or Client A/c (may be allocated to invoices)


=== Recording the Deposit ===
Journal:              Payments
Period:              Current
Date:                Actual Date on Cheque (future)
Credit:              Postdated Cheques Issued A/c (maybe one a/c or one per supplier/payee)
Debit:                A/P or Supplier A/c (may be allocated to invoices)


When postdated cheque is deposited:
==== Recording the Clearing ====
When postdated cheque is cleared/reconciled:


  Period:             Current at time of deposit in bank
Journal:              Payments
  Date:               Date deposited in the bank
  Period:               Current at time of clearing in bank
  Credit:             Postdated Cheques Received A/c (maybe one a/c or per client)
  Date:                 Date cleared in the bank
Debit:              Bank A/c
  Credit:               Bank A/c
Debit:                Postdated Cheques Issued A/c (maybe one a/c or one per supplier/payee)

Latest revision as of 10:38, 25 February 2018

Processing Post-dated Cheques

How do I process Post-dated Cheques RECEIVED in NEOSYS?

Setting up for PDC Received

Decide where the pdc assets are going to appear in the GL. Normally they will appear somewhere in current assets.

If you wish to age and list individual outstanding PDC then you need to create the account in an open item ledger like the Accounts Receivable or Documents Receivable.

Create an account “Postdated Cheques Received” in one of the following charts. You can create one a/c or one per client.

  • Accounts Receivable Chart
  • Cash and Bank Chart (not advisable because cannot be open item and therefore cannot be allocated)
  • Documents Receivable/PDC Received Chart

Recording the Receipt

When postdated cheque is in hand:

Journal:               Receipts
Period:                Current
Date:                  Actual Date on Cheque (future)
Debit:                 Postdated Cheques Received A/c (maybe one a/c or per client)
Credit:                A/R or Client A/c (may be allocated to invoices)

Recording the Deposit

When postdated cheque is deposited:

Journal:               Receipts
Period:                Current at time of deposit in bank
Date:                  Date deposited in the bank
Debit:                 Bank A/c
Credit:                Postdated Cheques Received A/c (maybe one a/c or per client)

How do I process Post-dated Cheques ISSUED in NEOSYS?

Setting up for PDC Issued

Decide where the pdc liabilities are going to appear in the GL. Normally they will appear somewhere in current liabilities.

If you wish to age and list individual outstanding PDC then you need to create the account in an open item ledger like the Accounts Payable.

Create an account “Postdated Cheques Issued” in one of the following charts. You can create a single account for all PDC, or one per supplier/payee.

  • Accounts Payable Chart
  • Cash and Bank Chart (not advisable because cannot be open item and therefore cannot be allocated)
  • Documents Payable/PDC Issued Chart

Recording the Receipt

When postdated cheque is delivered to recipient:

Journal:              Payments
Period:               Current
Date:                 Actual Date on Cheque (future)
Credit:               Postdated Cheques Issued A/c (maybe one a/c or one per supplier/payee)
Debit:                A/P or Supplier A/c (may be allocated to invoices)

Recording the Clearing

When postdated cheque is cleared/reconciled:

Journal:               Payments
Period:                Current at time of clearing in bank
Date:                  Date cleared in the bank
Credit:                Bank A/c
Debit:                 Postdated Cheques Issued A/c (maybe one a/c or one per supplier/payee)