New Booking Orders/Cancellations

A schedule cannot be booked unless it is approved so the system automatically approves the schedule at the time of booking.

Media Booking Order

Schedule Code/No

Schedule to be booked.

Enter the schedule to book or Press F7 to Search or Press F6 to Create New. Click on + to select multiple Schedules.

Vehicle

Select Vehicle to be booked.

Note- If there is only one vehicle to be booked, field automatically shows the vehicle code.

Schedule lines

Select lines from schedule to book.

This is helpful when there are multiple lines for a single vehicle in a schedule and only specific line or lines need to be booked.

To

Shows vehicle supplier company to whom the booking order is addressed.

This information is pulled up from the vehicle file and if not available there it would pull it up from the supplier file.

This field is mandatory.

Attention

Shows the name and contact details(if any) of the supplier.

This information is pulled up from the vehicle file and if not available there it would pull it up from the supplier file.

This field is mandatory.

Order date

Shows the date on which the order is generated i.e. current date.

Note- Date cannot be altered.

Book from

To book only those ads appearing between a certain time period, enter the desired start and end dates in the date range.

From

Shows the name of the representative preparing the booking order.

This field is mandatory.

Reference

Any reference information pertaining to the client/brand required to appear on the booking order.

Despatch status

Shows information regarding the despatch of the booking order. For example: Fax number, e-mail address, name of supplier representative, date, etc. This information can be viewed on the ‘despatch record’ column when generating a list of the booking orders.