Ledger Account

Ledger Account

NEOSYS Ledger Account is a powerful feature where a list of all transactions/items of an account or ledger for a period range can be generated. This report also provides a wide range of filters such as Account Type, Currency, Output format, Journal Type, Tax Categories etc.

It is a quick method of checking the balance of any account or ledger and also helps to discover any discrepancies in your entries.

A basic ledger printout can be generated following the steps below:

1. Open the Ledger Account screen (Menu-> Finance-> Ledger)
2. Click on "Change" button to edit the Finance settings.
   
   • Enter a period range which will act as the default if no other period or date range is entered in the Ledger Account screen.
   • Select only the company/ies that you require. Choosing multiple companies gives a consolidated report.
   • The default option is to convert into base currency or a selected currency but you can also choose to leave it as unconverted.
3. Enter an account code or a ledger code manually or by searching. Multiple accounts/ledgers can be entered.
4. Select the type of Account transactions/items that you wish to view. By default, "Movements during the period" and "Outstanding items at the end of the period" are selected.
   
5. Click OK to generate the printout.

Available Filter options:

• Period or Dates:

Enter the required Date range or use the Period range entered in Settings.

• Format:

Opt for either a detailed report which is mainly for internal usage or a simplified report for external purposes.

• Columns:

Choose to display 'Despatch Date', 'Approval Date' and 'Due Date'. The dates are generated from the Voucher file.

• Billing Analysis columns:

Billing Analysis columns (eg: Client, Supplier, Type etc.) will appear automatically on Open Item accounts and Income/Cost accounts (although they are balance forward accounts). Choose 'Yes' to display on all account types or 'No' to suppress it on all types.

• Paging:

Display each account separately in different pages.

• Stationery:

Select the preferred form of output between html (with or without letterhead) and pdf (portrait or landscape).

• Due Date:

Enter a due date. A due date is required if Account type 'Overdue items only' is selected.

• Subtotal by month:

View the outstanding subtotaled by month.

• Contra Accounts:

Contra accounts are accounts with an opposite balance to the selected accounts. Enter any contra accounts which is required to be included or excluded in the report.

• Journal Types:

Leave blank to display all journal types or choose a specific journal type to filter transactions by it.

• Include:

Tick the "Unposted Vouchers" checkbox to include unposted vouchers in the report.

• Grouping:

Tick the “By company ”checkbox to generate a consolidated report of the multiple companies selected with all transactions grouped by the Company.

• Show Allocation:

Tick the “Show allocation” checkbox to show any allocations (eg invoices paid, receipts etc.) in the voucher details column. This reduces the need to type in details during journal data entry and also provides a wealth of additional information on ledger accounts that could previously only be seen by drilling down to the individual vouchers.