Performing Essential Maintenance of NEOSYS Finance Module

Clearing Open Items

It is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.

Open New Year

At the start of the new year, we need to close the old year and create a new year so that journals entries can be posted to the new year. This process may get delayed depending upon whether the accounts are finalised for the last year. Till such time we do this process, we can only enter journal entries in the new year in the unposted form. Once we do the 'Open New Year' from the Finance, Maintenance menu, the old year is closed and the balance carried forward to the new year and all journals can now be posted in the new year.

Authorised personnel can also post journals in the old year, and the balance brought forward is automatically updated for the concerned accounts.