The Media Menu
Media planning is the process of establishing the media vehicles to be used for advertising. Plans provide a way to speculate and agree on long or short term campaigns. A media plan can be used for designing an ad campaign that last for periods of up to 12 months. NEOSYS allows you to make plans in various formats depending on needs. Plans are tentative in nature and may or may not specify the precise dates or costs but are always for a certain number of ads.
The Media Scheduling system is the heart of NEOSYS. Confirmed plans become Schedules and contain all the important information regarding the advertisements to be booked like client information, vehicle data, cost to client and cost to the agency, dates, booking orders etc. and almost all the tasks like creating booking orders and creating client invoices can be executed from the schedule. The schedule contains all the precise information. Schedules can be made only for upto 35 days.
Booking is a process where ads are booked with the vehicle supplier. Booking orders can be viewed directly from here and various reports pertaining to the booking orders can be pulled as per agency requirement.
Certification is a process where the ads that have appeared are attested or certified as appeared. The certification file can be accessed directly from the Media menu.
A supplier invoice is the bill received by the supplier for services rendered by the supplier. This is where we can update the system with the supplier invoice number. This option allows us to generate a list of the ads or schedules that the agency has not yet received an invoice for.
An invoice is the bill sent to the client for the services rendered by the agency to the client. This option allows us to generate new invoices from existing schedules and reprint old invoices.
The Files menu is a consolidation of all the database files. Some of these files can be accessed from within the schedule directly whereas some can be accessed only from the Files menu.
There could possibly be multiple divisions under one company with different company names, for example within one company there could be different companies for outdoor advertising, media , production, online advertising,etc. NEOSYS allows the agency to maintain different companies for the use of the software with the option of generating reports as per each company as well.
Selecting this option pops up the list of the companies with information such as the company name and code, current year, financial closing period and operations closing period.
