Supplier File
The supplier record in the Supplier file contains the details of the media supplier. All media vehicles are linked to a supplier record.
Supplier Code
You can either open an existing supplier record by entering its code or create a new supplier record by entering a new supplier code.
Codes are short abbreviations given to records under various files in the NEOSYS database. Codes are easier to remember and information pertaining to a particular record can be pulled up by entering its code. It cannot be more than 8 alphanumeric characters.
NEOSYS advises users to use the 4 letter coding system in order to ease the complex task of assigning different codes to various records. See Codes in NEOSYS.
Supplier Name
Allows you to enter the title/name of the supplier as you want it to appear on all reports and documents issued from NEOSYS.
Stopped (Reason)
It could be possible that activities with a certain client/supplier/vehicle have been suspended temporarily or permanenently for any reason. NEOSYS allows the user to update this in the system.
This field is updated with the reason of stopping of activities and everytime the 'stopped' client/supplier/vehicle is selected in the schedule file the system will not allow you to proceed and prompt you with the Stop message and the reason for the same.
NOTE -
- Selected users can be authorised to create a schedule even with a stopped client/supplier/vehicle.
- However, if we enter (STOP) in the stop reason field then the client/supplier/vehicle remains banned completely i.e. even authorised users will not be able to create plans/schedules for them.
Contact
Allows you to enter the name of the supplier representative, to whom the booking orders would be addressed.
NOTE - this information would show on the booking order only if the Contact information on the vehicle record is not available.
Address
Allows you to enter the supplier address as it should appear on all documents issued to the supplier from NEOSYS.
Fax/Tel
Alows you to enter the contact details of the supplier which shows on the booking order accompanying the name of the supplier representative.
NOTE - similar to the contact information these details would show on the order only if they are not available in the vehicle record.
Email address
Allows you to enter the supplier e-mail address which, if required, can be configured from Media Types File to appear on all documents issued to the supplier from NEOSYS.
Media/Non-Media
Allows you to specify if the supplier is a media supplier or a non-media supplier or both.
A media supplier is a supplier specific to the Media system whereas a non-media supplier is a supplier specific to the Production system. For suppliers that deal with media as well as production you can select the Media and Non-Media option.
NOTE - you cannot link a non-media supplier with a media vehicle.
A/c no.
If using the finance module, this allows you to link the supplier to the finance module by entering the account code of the supplier as in the trade creditors chart of accounts. This records all financial transactions related to the supplier in the finance module.
Market Code
Allows you to specify the code of the market to which the supplier belongs. The linked vehicles could belong to multiple markets.
Supplier Group
It could be possible that multiple suppliers are sub suppliers of a single supplier, in this scenario these multiple supplier records can be linked to a single record.
Allows you to specify the suplier group, if any, to which the supplier belongs.
Media Vehicles
Shows a list of the vehicles linked to the supplier with the option of directly accessing the vehicle records.
