Job FAQ

How to hide the Job Type while invoicing the client?

Why does NEOSYS reverse PO/repost PI on the cost a/c even when the PO/PI amounts agree?

This is a common question but NEOSYS practice has prevailed for some very good reasons.

1. So that ALL purchase invoices show in the cost account. This makes life much easier for accountants to find information and auditors to verify the cost a/c.
2. The reversal reflects the fact that there is no longer an ESTIMATED cost in the cost a/c and that it has been replace by a REAL cost.

Dislike of the apparently unnecessary reversal and re-entry is generally based on:

1. A lack of appreciation of the benefits mentioned above (usually overcome by explanation)
2. A desire to be like manual accounting where one would save staff time by not doing the reversal (irrelevant if totally automated)
3. A desire for the cost a/c to be shorter especially if most PI match PO (less important these days now paper records are less used)

One can also apply the principle of not varying policy without good reason. In this case, making completely different accounting entries just because a PI varied by one current unit from its PO could be viewed as illogical.

How to cancel an Issued/ Approved/ Drafted/ Delivered Estimate?