New Booking Orders/Cancellations

Booking order to be sent to supplier.

Media Booking Order

Schedule Code/No

Schedule to be booked.

Enter schedule code, search for existing schedule or create new schedule.

Vehicle

Select Vehicle to be booked.

If there is only one vehicle to be booked, field automatically shows the vehicle code.

You can create a batch of media booking orders for all or selected vehicles on one schedule in one go assuming that the notes are the same for all. This speeds up the booking process a lot for multi-vehicle schedules especially.

Schedule lines

Select lines from schedule to book.

This is helpful when there are multiple lines for a single vehicle in a schedule and only specific line or lines need to be booked.

To

Shows vehicle supplier company to whom the booking order is addressed.

This information is pulled up from the vehicle file and if not available there it would pull it up from the supplier file.

This field is mandatory.

Attention

Shows the name and contact details(if any) of the supplier.

This information is pulled up from the vehicle file and if not available there it would pull it up from the supplier file.

This field is mandatory.

Order date

Shows the date on which the order is generated i.e. current date.

Select the correct order date from the calendar provided.

Note- Date cannot be altered.

Book From & To

Book only those ads appearing between a certain time period.

Select the desired start and end dates in the date range using the calendar icon provided.

From

Shows the name of the representative preparing the booking order.

This field is mandatory.

Reference

Any reference information pertaining to the client/brand required to appear on the booking order.

Amendment Order Style

Changes

Replacement:

Combination:

Reissue:

Cancel All:

Cost

Cost to Client

Cost to Agency

No Cost

Net/Gross

Net

Gross

Options

1. Summary Sheet
2. Change shows unchanged dates
3. Change says cancel and book
4. Suppress Free
5. Add Standard Tax
   Using this option will allow the booking order to show the total amount with tax included.

Despatch status

Shows information regarding the despatch of the booking order. For example: Fax number, e-mail address, name of supplier representative, date, etc. This information can be viewed on the ‘despatch record’ column when generating a list of the booking orders.