Setting up and Configuring NEOSYS Media System

Using the Configuration File

The configuration file can be accessed from Files- Configuration file and this is where we can make changes to files such as the media booking, media plans,invoices,etc.

How do add my signature to the footer of my media plan?

In the 'Plan footer' column on the configuration file the following html tag has to be entered - <img src=logo.jpg></img> assuming the signature has been scanned and named 'logo.jpg'. We can view an example in the image below.

NOTE - similar changes can be made to the footer of the media schedule, media booking and the invoice.

Configuring booking revision orders to be numbered like 999A, 999B, 999C etc.

By default any revision to previously booked schedules in NEOSYS media system currently issues a booking order with a new number. To avoid new numbers, any revisions can have a suffix of A, B, C etc. with the original booking order number.

Note: In versions of NEOSYS dated 18/7/2007 and onwards use the Configuration File instead of the following.

F5

ED DEFINITIONS AGENCY.PARAMS

and set 80th line to 2 (or 3 to get booking order like scheduleno+revisionletter

Switching to have separate columns for discounts/charges

F5

ED DEFINITIONS AGENCY.PARAMS

and change 5th line from 0 to 2

Removing the Client Name from Booking Orders

To generally not show the client name on booking orders do this. This setting is only for clients which are not specifically marked as Agency or Direct.

F5

ED DEFINITIONS AGENCY.PARAMS

and change 44th line to Y

Y is equivalent to client type Agency. Anything else is equivalent to client type "Direct"

Somewhat bizarrely client names always show on booking orders to vehicles with the word "OKAZ" in their name. The software really ought to have an option on the vehicle file to allow proper control by the users. This "show client name" option on the vehicle should probably take precedence over the client file and system parameters.

Configuring Standard Notes and Signatory for Media Booking Orders

per media type

Files > Media & Non Media File > Select Newspaper, Magazine or any other media. The following codes are available:

• %USERNAME%
• %AGENCY%
• %EMAIL%

The following codes are available in versions of NEOSYS software dated from 26/3/2007. They can be used to verify who, when and where the order was created but may not be desired on the booking orders which are sent to suppliers. If they are not printed on the booking order they are available for inspection on the List of Booking Orders for verification.

• %USERCODE%
• %DATE%
• %TIME%
• %WORKSTATION%

NB. Date and time is that of creation, which might not be the same as the order date if the user is authorised to override the order date.

The following superceded codes are also supported but should be replaced by the newer forms above where-ever possible.

• %USER
• %USERNAME
• %AGENCY

for all media types with no specific booking text

Generally as for "per media type" instructions above but

F5

ED DEFINITIONS AGENCY.PARAMS

line 59

Press Ctrl+E to edit multiple lines and press F9 Esc esc to get out of editing multiple lines. Be careful that what you write is applicable to ANY media type.