System Configuration File

Scope

• All Installations

• Current Installation (default)

• Current Database

You can configure most items at the above “scopes”. Any item configured on higher/broader scope has priority over the same item on a lower/narrower scope. Assigning higher priority to higher/broader scopes allows us to override any and all individual installations/databases configurations with a particular configuration of our choosing. However it does not allow us to set a default configuration for all installations/databases and then separately configure each one where desired. That would require NEOSYS to assign priority to lower/narrower scopes – which it doesn’t do.

General

System ID

When upgrading older NEOSYS systems, System ID is automatically obtained from the username part of the smtp email sender.

For new installations, in NEOSYS Support Menu, enter the System ID in the System Configuration File.

System ID should be around 5 to 20 lowercase alphanumeric characters (only a-z and 0-9)

The ID should be sufficient to *very quickly* identify the client from all other NEOSYS clients. Abbreviations should not be invented or used unless INSTANTLY RECOGNISABLE. Understandable partial names may be better - eg promoaction instead of patdadddb. The fact that an accepted abbreviation exists does not count - it is acceptable only if the client is primarily known by the same abbreviation. Remember that the objective is to avoid the difficulty that the support staff face in figuring out what some abbreviations mean.

For example if the Client is called "TBI - The Big Idea" use the code bigidea and not TBI.

If this stage is omitted, the server name will be used which is often not ideal being something like neosys, server, neosys-server etc.

All processes will automatically restart within 10 seconds and then use the new configuration.

Notes

Any additional notes can be entered.

User Time zone

Configure time zone of the the client

Email Domains

Only the domains configured here are allowed when entering email IDs for new users in the Authorisation File. This restricts new users created in the Authorisation File, to only those who have an email ID with a domain specified in this field.

Generally the client company domain is entered here so that list of users can be restricted to only people with company registered emails

IP numbers

Restrict access to specific IP numbers or IP ranges for ALL users by entering it in this field.

Enter an asterisk to allow access for ALL users from ANY IP address. This is useful for example when a client is hosted on NEOSYS server and client location has a dynamic IP. It will not be possible to restrict the clients by IP since they have dynamic IP and this applies to all users, hence put an asterisk in the IP numbers field.

This configuration is overridden if IP restrictions are placed in the Authorisation File by user group. See Access Restriction by IP in Authorisation File

E.g. As shown below, enter the IP detail under Restrictions to restrict access and allow only from the IP range 195.229.241.* for all users

System Generated Email

Alert email Addr(s)

Enter the email IDs to which backup alert messages are sent.

Log Email Addr(s)

Enter the email IDs to which the new log records are sent.

Sender Email Address

Allows you to define what would be the sender’s email ID in automated mails sent from the system configuration file.

SMTP Hostname

Hostname of the email server e.g. mailout.neosys.com

SMTP PORT

Port No. on which the email server listens e.g. 2500

Username/Password

Required for mail servers that are not owned by NEOSYS. See [Using Client SMTP server]

Web Address and Description

Add Web Addresses which are given to users to access NEOSYS via the web. The web URL available in New User Account creation emails is picked up from this configuration.

Multiples URLs can be added in the configuration if required e.g. if the database must be accessed locally and remotely. Use the description field to describe individual links.

The first web URL in the configuration serves as address for hyperlinks in the Timesheet Approver email.

Automated Backup

Backup Time:

Define the time for backup to take place. If left blank, it assumes default backup time (1.00 AM).

Backup Drive (eg F: )

Define the drive to which the NEOSYS backup is done.

Uploads

Define the drive to which the uploaded files should backup. Putting a 0 will disable backup of the uploaded files, else by default the uploaded files will be backed up to the drive mentioned in the backup drive field.

Backup on Day:

Configure scheduled days for backup. If none of the days are checked, backup will be done on all days by default.

Style

Screens and Reports

Specifies whether the changes in Font Style apply to the text in screen or to the text in reports.

Font name, Font size%, Body color, Heading color

Allows you to choose a Font type, Font size and colour of the text.

Signature

Specifies where the signature image should be added in document footings.

Databases

Database code

Enter the databases code available in the installation to setup number of processes, automatic backup and copy for that particular database code

Number of Processes Required

Configure number of process required to automatically startup

Automatic Backup

Checkox to enable automatic backup which happens at backup time and backup drive specified above in the System Configuration file

+Automatic Copy to

Checkbox to enable copying of live database to test database nightly. Specify the TEST database code to which Live is copied

Copy now

Copy live database to test database on demand