Recurring Journals: Difference between revisions

Revision as of 12:45, 4 June 2014

Recurring Journals Table

If the accounts and the amounts are identical each month, then such journals can be entered in the Recurring Journals table in NEOSYS

Company

Company in Finance>Settings is chosen automatically. Manually enter the company code or use the search icon to choose from list of existing companies.

Journal

Choose the journal type for the recurring postings from drop down

Post Upto Date

Enter date upto which recurring journals must be posted.

Start Date

Enter start date for the recurring journal

Details

Enter details for the specific recurring journal

Frequency

Enter frequency of posting journal (daily, every period, monthly, quarterly, annually and every time)

Choose Daily to post entries on each day between the Start date and Post upto date. All the entries will be in a single batch
Choose Every period to post entries on the last day of the period
Choose Monthly to post entries on the same date as start date, every month. Similarly choose Quarterly for every quarter and Annually for every year.
Choose Everytime to post entries on the Start date and Post Upto date only

Currency

Manually enter currency code OR choose currency using search icon

Total Amount

Total amount i.e. sum of all installments in the recurring journal

Number of instalments

Specify number of installments

Instalment

Single installment amount based on total amount and number of instalments.

Changing any one of the above three fields re-calculates the other two.

Date Last Posted

Date the last posting was made, which is on or before the Post Upto date, depending on the frequency chosen.

Amount posted to date

Total of Amount of instalments posted upto the Date Last Posted

Remainder

Remaining amount to be posted automatically calculated

Debit A/c and Credit A/c

Specify Account code of the debit account and credit account manually or using search icon

Debit Analysis code and Credit Analysis code

Analysis code is must and only required for accounts which are defined as a bill or cost account on billing analysis type

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 [[file:recuringjournal.jpg|center|frame|Recurring Journals Table]]
 ==Recurring Journals Table==
-Accountants would generally like to avoid serial work and automate certain repetitive journal entries. A recurring journal entry is a journal entry that is recorded in every accounting period.
-For example, a company issuing monthly financial statements might record Insurance charges by debiting Vehicle Insurance Expense (VEIN) for AED10,000 and crediting Prepaid Vehicle Insurance (PRVI) for AED10,000 each and every month.
 If the accounts and the amounts are identical each month, then such journals can be entered in the Recurring Journals table in NEOSYS