Old Invoices/ Proformas

Reprint old invoices or invoices that have already been generated.

Invoice No.

Reprint either a single invoice or multiple invoices simultaneously.

A single invoice can be reprinted by entering the invoice number.

Multiple invoices can be reprinted by typing the invoice numbers separated by commas or spaces.

A series of invoices can be reprinted by entering the range of the invoice numbers.

Or the last invoice by leaving the Invoice No field blank.

Examples:
Separation by commas - 22012,22013,22014
Separation by spaces - 22012 22013 22014
Specifying range     - 22010-22020

and/or Dates / Period

Select a date or period range to print all raised invoices.

Costs

• Cost to Client

Reprints the client invoice.

• Cost to agency

Reprints the cost invoice. The cost invoice is always in the base currency regardless of the invoice currency.

• Both

Reprints the client invoice as well as the cost invoice separately.

Type

• Duplicate

Issue a duplicate copy of the invoice. This is the default option.

• Original

This is used when a copy of the original invoice is required which is as good as the original invoice.

This could be used when an invoice has been misplaced or needs to be resent to the client for some reason.

Stationery

Option to choose to reprint with or without letterhead.

Company

Filters the data for a particular company and would print only those invoices that have been issued under that Company name.

Year

Some agencies have their invoice numbers configured to reset every year. For example, if the start invoice number is set to '100', at the beginning of each year the invoice numbers would start with 100. This would result in similar invoice numbers which are only distinguished by the year of creation,eg. 1234/2006, 1234/2007 are two different invoice numbers.

Enter the year the required invoice was created to reprint the precise invoice.

Update Despatch Date

Option to add/update the despatch date of an invoice. This field is used to enter the dispatch date of invoices which can be configured to appear in the client's statement of accounts available in NEOSYS Finance.

See How to despatch an invoice