Configuring Document Footers

List of macro variables available

The following codes are available:

• %USERNAME%
• %AGENCY% - the "client mark" usually an abbreviated version of the NEOSYS licenced company name. Not client configurable
• %COMPANY% - taken from the Company File.
• %EMAIL% - of the user who created the document
• %SIGNATURE% - graphic image file uploaded per user
• %USERCODE%
• %DATE% - usually of the actual date of creation
• %TIME% - same as DATE
• %WORKSTATION% - usually IP number.

The following obsolete codes are also supported for backward compatibility but should be replaced by the newer forms above where-ever possible.

• %USER
• %USERNAME
• %AGENCY

Configuring Document Footers with a Company Stamp/Signature (JPEG image)

Location of JPEG Images for Company Stamp/Signature

Make sure the JPEG image is located in the neosys/data/xxx folder (where "xxx" is the database code)

Single Company Installation

Invoice footer

In the Media / Job Configuration File, Scroll down to the Invoice Footer field under the Invoicing section and add the script

<img src = imagename.jpg></img> 

where "imagename.jpg" is the name of the JPEG image.

Note: While reprinting invoices, footers remain as they were when the invoice was created.

Booking Orders

In the "Media Types File", add a new line in the "Order Footer" and add the script

<img src = imagename.jpg></img> 

where "imagename.jpg" is the name of the JPEG image.

Multiple Company Installation

Invoice footer

In the Media / Job Configuration File, Scroll down to the Invoice Footer field under the Invoicing section and add the script

<img src = imagename%COMPANYCODE%.jpg></img> 

and "imagename%COMPANYCODE%" will be converted to "imagenameXYZ" where "XYZ" stands for the company code in capitals.

Booking Orders

In the "Media Types File", add a new line in the "Order Footer" and add the script

<img src = imagename%COMPANYCODE%.jpg></img> 

and "imagename%COMPANYCODE%" will be converted to "imagenameXYZ" where "XYZ" stands for the company code in capitals.

Configuring Personal Signatures (JPEG image) to appear on Document Footers

Users can configure their personal signatures on the USER FILE by uploading a JPEG image of the same as shown below :

Now follow the instructions that follow as shown in the screenshot below :

Once the desired file is uploaded successfully, a file upload summary would be displayed as follows :

Once you close the file upload summary, you would see a preview of the uploaded JPEG image.

If you would like to delete the uploaded image, click the "Delete" button to do so.

To replace the uploaded image with a new one, you may simply click "Upload" and upload a new image which would overwrite the previous one.

NEOSYS does not limit a user's JPEG file to a particular size and neither does it allow them to enter width / height, as auto resizing often makes an image look bad due to loss of quality. The user must upload a suitably sized signature.

Also note that signatures uploaded in live database do NOT show in test-data at the moment.