Using NEOSYS Timesheets System - Revision history

Arvind: Remove mention of IE (obsolete)

2025-05-16T13:41:33Z

Remove mention of IE (obsolete)

← Older revision		Revision as of 13:41, 16 May 2025
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	~~=== Compatibility ===~~
	~~The new NEOSYS timesheet system which has the extension "neosys2" to the URL address only works on Internet Explorer for PC and Mozilla Firefox or Safari 5.0 for Mac.~~

	=== Entering Time Sheets ===		=== Entering Time Sheets ===
	1. Scroll to Menu > Timesheets > Timesheets File <BR>[[image:timesheet_timesheetfilemenu.jpg]]<BR>		1. Scroll to Menu > Timesheets > Timesheets File <BR>[[image:timesheet_timesheetfilemenu.jpg]]<BR>

Arya Mohandas: /* Using Timesheets for non-job users */

2016-05-30T10:33:32Z

Using Timesheets for non-job users

← Older revision		Revision as of 10:33, 30 May 2016
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	* 1 "fake" job per schedule: This might not be practical for certain roles, eg. Media Bookers because when they discuss booking with suppliers, they might discuss multiple schedules at the same time. So it is difficult to give a breakdown of their hours per schedule.		* 1 "fake" job per schedule: This might not be practical for certain roles, eg. Media Bookers because when they discuss booking with suppliers, they might discuss multiple schedules at the same time. So it is difficult to give a breakdown of their hours per schedule.

	* 1 "fake" job per client: Non-job users can use these fake jobs to enter hours spent per client. They can enter the campaign name as the Details in the Timesheet file. ~~End of month, you~~ can take reports like Timesheet Analysis reports to get an idea of how may hours were spent on each client. Using that information, you can invoice the client for the hours spent. This method can be carried out side-by-side with the method of entering hours for real jobs or for fake "admin/sick" jobs. Below section explains how to enable automatic creation of jobs when creating a brand.		* 1 "fake" job per client: Non-job users can use these fake jobs to enter hours spent per client. They can enter the campaign name as the Details in the Timesheet file. You can take reports like Timesheet Analysis reports to get an idea of how may hours were spent on each client. Using that information, you can invoice the client for the hours spent. This method can be carried out side-by-side with the method of entering hours for real jobs or for fake "admin/sick" jobs. Below section explains how to enable automatic creation of jobs when creating a brand.

	====Automatic job creation while creating a new Brand====		====Automatic job creation while creating a new Brand====
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	[[File:Ts job.png\|700 px]]		[[File:Ts job.png\|700 px]]

	~~Brands~~ that ~~have their~~ account ~~numbers entered in this manner should be~~ used only for ~~the purpose of~~ creating "fake jobs" for ~~timesheets~~. ~~They~~ should not ~~be used~~ for ~~entering~~ real jobs ~~or schedules because they will create inter-company accounting entries when they are invoiced~~.		Remember that when brands that were created with account number as "account no, company code" are invoiced for another company, they will create intercompany entries. Of course, if these brands are used only for creating "fake jobs", they will never be invoiced. But if such a brand is used both for creating fake jobs as well as real ones, then when the real jobs are invoiced, intercompany entries will be automatically generated. If you do not want these intercompany entries, then you should not use this brand for real jobs. Instead, you should use a a separate brand for creating real jobs.

Arya Mohandas: /* Using Timesheets for non-job users */

2016-05-30T08:38:57Z

Using Timesheets for non-job users

← Older revision		Revision as of 08:38, 30 May 2016
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	Below are various ways that non-job users can enter timesheets:		Below are various ways that non-job users can enter timesheets:

	* Enter hours ~~per~~ actual job: This might not be possible in ~~all scenarios especially in case of~~ media ~~users when there are~~ multiple jobs ~~for~~ a ~~certain~~ media ~~campaign~~.		* Enter hours for actual job: This might be possible in cases where a media schedule also has a corresponding job. But this might not be possible in cases where each media schedule has multiple corresponding jobs or if a media schedule has no job.

	* 1 "fake" job per schedule: This might not be practical for certain roles, eg. Media Bookers because when they discuss booking with suppliers, they might discuss multiple schedules at the same time. So it is difficult to give a breakdown of their hours per schedule.		* 1 "fake" job per schedule: This might not be practical for certain roles, eg. Media Bookers because when they discuss booking with suppliers, they might discuss multiple schedules at the same time. So it is difficult to give a breakdown of their hours per schedule.

Arya Mohandas: /* Automatic job creation while creating a new Brand */

2016-05-25T07:07:33Z

Automatic job creation while creating a new Brand

← Older revision		Revision as of 07:07, 25 May 2016
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	====Automatic job creation while creating a new Brand====		====Automatic job creation while creating a new Brand====
	In the Client and Brand file, enter the Brand's account number in the format "account no, company code". This will automatically create a job for that particular client for that particular company.		In the Client and Brand file, enter the Brand's account number in the format "account no, company code". This will automatically create a job for that particular client for that particular company.

			Example:

	[[File:Ts cnb file.png\|700 px]]		[[File:Ts cnb file.png\|700 px]]

Arya Mohandas at 07:00, 25 May 2016

2016-05-25T07:00:50Z

← Older revision		Revision as of 07:00, 25 May 2016
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	[[File:ta.jpeg]]		[[File:ta.jpeg]]

			=== Using Timesheets for non-job users ===

			Timesheet hours can be entered only for jobs, not for schedules.

			Below are various ways that non-job users can enter timesheets:

			* Enter hours per actual job: This might not be possible in all scenarios especially in case of media users when there are multiple jobs for a certain media campaign.

			* 1 "fake" job per schedule: This might not be practical for certain roles, eg. Media Bookers because when they discuss booking with suppliers, they might discuss multiple schedules at the same time. So it is difficult to give a breakdown of their hours per schedule.

			* 1 "fake" job per client: Non-job users can use these fake jobs to enter hours spent per client. They can enter the campaign name as the Details in the Timesheet file. End of month, you can take reports like Timesheet Analysis reports to get an idea of how may hours were spent on each client. Using that information, you can invoice the client for the hours spent. This method can be carried out side-by-side with the method of entering hours for real jobs or for fake "admin/sick" jobs. Below section explains how to enable automatic creation of jobs when creating a brand.

			====Automatic job creation while creating a new Brand====
			In the Client and Brand file, enter the Brand's account number in the format "account no, company code". This will automatically create a job for that particular client for that particular company.

			[[File:Ts cnb file.png\|700 px]]

			[[File:Ts job.png\|700 px]]

			Brands that have their account numbers entered in this manner should be used only for the purpose of creating "fake jobs" for timesheets. They should not be used for entering real jobs or schedules because they will create inter-company accounting entries when they are invoiced.

Priyanka at 07:12, 30 December 2014

2014-12-30T07:12:37Z

← Older revision		Revision as of 07:12, 30 December 2014
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	#Go to Menu > Timesheets > Timesheet Analysis (Keyboard Shortcut - Alt+M, T, A)<BR><BR>[[image:timessheetanalysis.jpg]]<br>		#Go to Menu > Timesheets > Timesheet Analysis (Keyboard Shortcut - Alt+M, T, A)<BR><BR>[[image:timessheetanalysis.jpg]]<br>
	#Please See [[Timesheet_FAQ#How_to_generate_reports_using_Timesheet_Analysis.3F\|Timesheet Analysis]]		#Please See [[Timesheet_FAQ#How_to_generate_reports_using_Timesheet_Analysis.3F\|Timesheet Analysis]]

			=== Exporting Timesheets Per Activity ===

			To avoid exporting everything and then filtering in Excel you can select the desired activities before exporting and you can use "Find" in the popup to search for activities that are common to more than one department like "admin" or "leave" etc.

			[[File:ta.jpeg]]

Nikhil: /* Compatibility */

2014-06-25T13:44:26Z

Compatibility

← Older revision		Revision as of 13:44, 25 June 2014
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	=== Compatibility ===		=== Compatibility ===
	The new NEOSYS timesheet system which has the extension "neosys2" to the URL address only works on Internet Explorer for PC and Mozilla Firefox for Mac.		The new NEOSYS timesheet system which has the extension "neosys2" to the URL address only works on Internet Explorer for PC and Mozilla Firefox or Safari 5.0 for Mac.

	=== Entering Time Sheets ===		=== Entering Time Sheets ===

Nikhil: /* Entering Time Sheets */

2014-06-25T13:42:35Z

Entering Time Sheets

← Older revision		Revision as of 13:42, 25 June 2014
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	*Enter an existing Job no. or Press F7 to search. You can view Job details by entering job no. and Pressing F6. Click on '''(+)''' to enter multiple Jobs		*Enter an existing Job no. or Press F7 to search. You can view Job details by entering job no. and Pressing F6. Click on '''(+)''' to enter multiple Jobs
	*Select appropriate 'Activity'		*Select appropriate 'Activity'
	*Enter the Time Duration or use the Timer feature to record time for an activity. You could also enter the start and stop time directly into the respective fields. The timesheet is automatically saved every 5 minutes to prevent loss of data in the event of loss of network or internet		*Enter the Time Duration or use the Timer feature to record time for an activity, by clicking on the Play button. You could also enter the start and stop time directly into the respective fields. The timesheet is automatically saved every 5 minutes to prevent loss of data in the event of loss of network or internet.
	*Enter necessary comments in 'Details'		*Enter necessary comments in 'Details'
	3. Click on Save		3. Click on Save

Nikhil: /* Entering Time Sheets */

2014-06-25T13:37:26Z

Entering Time Sheets

← Older revision		Revision as of 13:37, 25 June 2014
Line 8:		Line 8:
	*Enter an existing Job no. or Press F7 to search. You can view Job details by entering job no. and Pressing F6. Click on '''(+)''' to enter multiple Jobs		*Enter an existing Job no. or Press F7 to search. You can view Job details by entering job no. and Pressing F6. Click on '''(+)''' to enter multiple Jobs
	*Select appropriate 'Activity'		*Select appropriate 'Activity'
	*Enter the Time Duration		*Enter the Time Duration or use the Timer feature to record time for an activity. You could also enter the start and stop time directly into the respective fields. The timesheet is automatically saved every 5 minutes to prevent loss of data in the event of loss of network or internet
	*Enter necessary comments in 'Details'		*Enter necessary comments in 'Details'
	3. Click on Save		3. Click on Save

Priyanka: /* Generating Timesheet Analysis Reports */

2014-02-16T12:10:57Z

Generating Timesheet Analysis Reports

← Older revision		Revision as of 12:10, 16 February 2014
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	=== Generating Timesheet Analysis Reports ===		=== Generating Timesheet Analysis Reports ===
	#Go to Menu > Timesheets > Timesheet Analysis (Keyboard Shortcut - Alt+M, T, A)<BR><BR>[[image:timessheetanalysis.jpg]]<br>		#Go to Menu > Timesheets > Timesheet Analysis (Keyboard Shortcut - Alt+M, T, A)<BR><BR>[[image:timessheetanalysis.jpg]]<br>
	#Please See [[How_to_generate_reports_using_Timesheet_Analysis%3F\|Timesheet Analysis]]		#Please See [[Timesheet_FAQ#How_to_generate_reports_using_Timesheet_Analysis.3F\|Timesheet Analysis]]