Unposted Journals - Revision history

Arvind: /* Export Voucher Lines */

2016-05-26T11:05:13Z

Export Voucher Lines

← Older revision		Revision as of 11:05, 26 May 2016
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	===Export Voucher Lines===		===Export Voucher Lines===
	Same function as the [[Journal_Audit/~~Printout~~#Export_Voucher_Lines\|"Export Voucher Lines"]] option in the Journal Audit/Printout screen.		Same function as the [[Journal_Audit/Export#Export_Voucher_Lines\|"Export Voucher Lines"]] option in the Journal Audit/Printout screen.

Ruku: /* xls (no header) */

2016-04-21T11:23:16Z

xls (no header)

← Older revision		Revision as of 11:23, 21 April 2016
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	This option exports the unposted voucher data into an Excel spreadsheet (xls file) with the headers of each column.		This option exports the unposted voucher data into an Excel spreadsheet (xls file) with the headers of each column.
	====xls (no header)====		====xls (no header)====
	This option gives a similar report as the Export xls option except that in ~~this~~ spreadsheet~~, the column headers will be missing~~.		This option gives a similar report as the Export xls option except that column headers are not present in the spreadsheet.

	===Company===		===Company===

Arvind at 11:02, 21 April 2016

2016-04-21T11:02:14Z

← Older revision		Revision as of 11:02, 21 April 2016
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	====Post====		====Post====
	This option checks if the unposted journals are OK to post and posts them (Action of posting is irreversible and can only by reversed with a reversing journal) if found OK to post. It lists the batches that were posted or not posted along with validation messages e.g. Batch number A-PUR-13 has been posted ok (no errors found), Batch number A-PUR-4-U cannot be posted because of the following errors etc.		This option checks if the unposted journals are OK to post and posts them (Action of posting is irreversible and can only by reversed with a reversing journal) if found OK to post. It lists the batches that were posted or not posted along with validation messages e.g. Batch number A-PUR-13 has been posted ok (no errors found), Batch number A-PUR-4-U cannot be posted because of the following errors etc.
			====Export xls====
			This option exports the unposted voucher data into an Excel spreadsheet (xls file) with the headers of each column.
			====xls (no header)====
			This option gives a similar report as the Export xls option except that in this spreadsheet, the column headers will be missing.

	===Company===		===Company===
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	===OR Batch Numbers===		===OR Batch Numbers===
	Use a starting batch number and a stopping batch number to filter the results. Either this OR the period filter will be used depending on if the fields are empty or not. If batch no. filter is entered then it takes preference over period filter entered.		Use a starting batch number and a stopping batch number to filter the results. Either this OR the period filter will be used depending on if the fields are empty or not. If batch no. filter is entered then it takes preference over period filter entered.

			===Export Voucher Lines===
			Same function as the [[Journal_Audit/Printout#Export_Voucher_Lines\|"Export Voucher Lines"]] option in the Journal Audit/Printout screen.

Nikhil at 10:19, 26 May 2014

2014-05-26T10:19:23Z

← Older revision		Revision as of 10:19, 26 May 2014
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	===Action===		===Action===
	====List====		====List====
	~~Choosing this~~ option gives a list of the batches that are unposted along with details like Journal type, unposted batch no. Period, user who saved the batch, date and time of saving the batch, number of vouchers in the batch, number of lines in the batch and voucher numbers in each of the batches listed.		This option gives a list of the batches that are unposted along with details like Journal type, unposted batch no. Period, user who saved the batch, date and time of saving the batch, number of vouchers in the batch, number of lines in the batch and voucher numbers in each of the batches listed.
	====Print====		====Print====
	~~Choosing this~~ option prints the entire list of unposted batches ~~that was~~ selected according to the filter. The format of the printout is similar to a journal entry printout.		This option prints the entire list of unposted batches selected according to the filter. The format of the printout is similar to a journal entry printout.
	====Validate====		====Validate====
	~~Choosing this~~ option validates each journal entry ~~that was~~ selected according to the filter ~~set~~. It checks why a particular batch is unposted and ~~specifies reason why it is unposted~~ e.g. amounts don’t balance, doesn’t have an intercompany account, OK to post etc.		This option validates each journal entry selected according to the filter. It checks why a particular batch is unposted and provides validation messages e.g. amounts don’t balance, doesn’t have an intercompany account, OK to post etc.
	====Post====		====Post====
	~~Choosing this~~ option checks if the unposted journals are OK to post and posts them (Action of posting is irreversible and can only by reversed with a reversing journal) if found OK to post. It lists the batches that were posted or not posted along with validation messages e.g. Batch number A-PUR-13 has been posted ok (no errors found), Batch number A-PUR-4-U cannot be posted because of the following errors etc.		This option checks if the unposted journals are OK to post and posts them (Action of posting is irreversible and can only by reversed with a reversing journal) if found OK to post. It lists the batches that were posted or not posted along with validation messages e.g. Batch number A-PUR-13 has been posted ok (no errors found), Batch number A-PUR-4-U cannot be posted because of the following errors etc.

	===Company===		===Company===
	Company in Finance>Settings is chosen automatically. ~~User can manually enter~~ the company code or use the search icon to choose from list of existing companies to filter unposted batches by a single company. Only one company can be selected at a time.		Company in Finance>Settings is chosen automatically. Enter the company code manually or use the search icon to choose from list of existing companies to filter unposted batches by a single company. Only one company can be selected at a time.

	===Journal Type===		===Journal Type===

Nikhil: /* Batch Numbers */

2014-05-20T11:02:44Z

Batch Numbers

← Older revision		Revision as of 11:02, 20 May 2014
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	Two fields to enter the starting period and stopping period to filter the results. Same period entered in both fields filters unposted batches for that single period. Leaving this filter blank checks for all available periods.		Two fields to enter the starting period and stopping period to filter the results. Same period entered in both fields filters unposted batches for that single period. Leaving this filter blank checks for all available periods.

	===Batch Numbers===		===OR Batch Numbers===
	Use a starting batch number and a stopping batch number to filter the results. ~~Leaving~~ this filter ~~blank searches all~~ batch ~~numbers~~.		Use a starting batch number and a stopping batch number to filter the results. Either this OR the period filter will be used depending on if the fields are empty or not. If batch no. filter is entered then it takes preference over period filter entered.

Nikhil at 08:30, 20 May 2014

2014-05-20T08:30:57Z

← Older revision		Revision as of 08:30, 20 May 2014
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	[[File:Unposted Journals.jpg]]		[[File:Unposted Journals.jpg\|frame\|center]]
	===Action===		===Action===
	====List====		====List====

Nikhil: Created page with 'File:Unposted Journals.jpg ===Action=== ====List==== Choosing this option gives a list of the batches that are unposted along with details like Journal type, unposted batch n…'

2014-05-20T08:25:33Z

Created page with 'File:Unposted Journals.jpg ===Action=== ====List==== Choosing this option gives a list of the batches that are unposted along with details like Journal type, unposted batch n…'

New page

[[File:Unposted Journals.jpg]]
===Action===
====List====
Choosing this option gives a list of the batches that are unposted along with details like Journal type, unposted batch no. Period, user who saved the batch, date and time of saving the batch, number of vouchers in the batch, number of lines in the batch and voucher numbers in each of the batches listed.
====Print====
Choosing this option prints the entire list of unposted batches that was selected according to the filter. The format of the printout is similar to a journal entry printout.
====Validate====
Choosing this option validates each journal entry that was selected according to the filter set. It checks why a particular batch is unposted and specifies reason why it is unposted e.g. amounts don’t balance, doesn’t have an intercompany account, OK to post etc.
====Post====
Choosing this option checks if the unposted journals are OK to post and posts them (Action of posting is irreversible and can only by reversed with a reversing journal) if found OK to post. It lists the batches that were posted or not posted along with validation messages e.g. Batch number A-PUR-13 has been posted ok (no errors found), Batch number A-PUR-4-U cannot be posted because of the following errors etc.

===Company===
Company in Finance>Settings is chosen automatically. User can manually enter the company code or use the search icon to choose from list of existing companies to filter unposted batches by a single company. Only one company can be selected at a time.

===Journal Type===
Choice to view unposted journals of a particular journal type e.g. Media Invoices, Purchase Invoices etc. or All journal types

===Period===
Two fields to enter the starting period and stopping period to filter the results. Same period entered in both fields filters unposted batches for that single period. Leaving this filter blank checks for all available periods.

===Batch Numbers===
Use a starting batch number and a stopping batch number to filter the results. Leaving this filter blank searches all batch numbers.