Timesheet FAQ - Revision history

Arvind: /* How to ensure accurate & timely Timesheet data entry? */

2016-11-03T06:56:19Z

How to ensure accurate & timely Timesheet data entry?

← Older revision		Revision as of 06:56, 3 November 2016
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	If management are unable to generally rectify staff delay on TS data entry then it will be clear to all that the TS data is compromised.		If management are unable to generally rectify staff delay on TS data entry then it will be clear to all that the TS data is compromised.

	A future version of NEOSYS might prevent users from using NEOSYS until their TS is entered but this is of limited value if ~~their~~ only use NEOSYS to enter TS.		A future version of NEOSYS might prevent users from using NEOSYS until their TS is entered but this is of limited value if they only use NEOSYS to enter TS.

	==Who should receive reminder email for the users entering timesheets if the email address is not entered for them?==		==Who should receive reminder email for the users entering timesheets if the email address is not entered for them?==

Nikhil: /* Who approves the timesheets entered by an Approver? */

2014-11-17T11:50:57Z

Who approves the timesheets entered by an Approver?

← Older revision		Revision as of 11:50, 17 November 2014
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	==Who approves the timesheets entered by an Approver?==		==Who approves the timesheets entered by an Approver?==

	All Timesheet approver's timesheets are approved ONCE A WEEK (on the first working day of the week whatever that is per market) by the first timesheet administrator ABOVE THEM IN AUTHORIZATION FILE REGARDLESS OF USER GROUPING/DEPT.

	All Timesheet approver's timesheets are approved ONCE A WEEK (on the first working day of the week whatever that is per market) by the first timesheet administrator ABOVE THEM IN AUTHORIZATION FILE REGARDLESS OF USER GROUPING/DEPT.		All Timesheet approver's timesheets are approved ONCE A WEEK (on the first working day of the week whatever that is per market) by the first timesheet administrator ABOVE THEM IN AUTHORIZATION FILE REGARDLESS OF USER GROUPING/DEPT.

Nikhil: /* Who approves the timesheets entered by an Approver? */

2014-11-11T11:25:46Z

Who approves the timesheets entered by an Approver?

← Older revision		Revision as of 11:25, 11 November 2014
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	All Timesheet approver's timesheets are approved ONCE A WEEK (on the first working day of the week whatever that is per market) by the first timesheet administrator ABOVE THEM IN AUTHORIZATION FILE REGARDLESS OF USER GROUPING/DEPT.		All Timesheet approver's timesheets are approved ONCE A WEEK (on the first working day of the week whatever that is per market) by the first timesheet administrator ABOVE THEM IN AUTHORIZATION FILE REGARDLESS OF USER GROUPING/DEPT.

			== Why does unapproved time appear in Job Printouts?==

			The Timesheet approval system in NEOSYS is to ensure that the Timesheet Approver has seen/verified the timesheet entry.

			All timesheet entries will be visible in the Job Printout regardless of their approval status. This is because
			*Job Printout shows the latest total time spent on a job. It is unaffected by delays in timesheet approval
			*Usually corrections in timesheets are small and do not affect the accuracy of total time spent on a job very critically

	==How to generate reports using Timesheet Analysis?==		==How to generate reports using Timesheet Analysis?==

Nikhil: /* Why does the Timesheet Printout not show certain dates though users have entered Timesheets for those dates? */

2014-09-24T07:09:11Z

Why does the Timesheet Printout not show certain dates though users have entered Timesheets for those dates?

← Older revision		Revision as of 07:09, 24 September 2014
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	The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.		The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.

	In older versions of NEOSYS, the Timesheet Analysis report and Job Printout will give details of ALL the timesheets that are entered, irrespective of the Start Date configured in Timesheet Configuration File. In the ~~new~~ version, timesheets from before the Start date no longer appear on Timesheet Analysis report or Job printouts.		In older versions of NEOSYS, the Timesheet Analysis report and Job Printout will give details of ALL the timesheets that are entered, irrespective of the Start Date configured in Timesheet Configuration File. In the newer version, 23rd Sept. 2014 onwards, timesheets from before the Start date no longer appear on Timesheet Analysis report or Job printouts.

	You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]		You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]

Nikhil: /* Why does the Timesheet Printout not show certain dates though users have entered Timesheets for those dates? */

2014-09-24T06:35:57Z

Why does the Timesheet Printout not show certain dates though users have entered Timesheets for those dates?

← Older revision		Revision as of 06:35, 24 September 2014
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	The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.		The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.

	~~However~~, the Timesheet Analysis report will give details of ALL the timesheets that are entered, irrespective of the Start Date. ~~Also~~, ~~these~~ timesheets ~~which were entered prior to~~ the Start ~~Date will reflect~~ on ~~the~~ Job ~~Printout~~.		In older versions of NEOSYS, the Timesheet Analysis report and Job Printout will give details of ALL the timesheets that are entered, irrespective of the Start Date configured in Timesheet Configuration File. In the new version, timesheets from before the Start date no longer appear on Timesheet Analysis report or Job printouts.

	You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]		You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]

Nikhil: Reverted edits by Nikhil (Talk) to last revision by Arya Mohandas

2014-09-24T06:28:32Z

Reverted edits by Nikhil (Talk) to last revision by Arya Mohandas

← Older revision		Revision as of 06:28, 24 September 2014
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	The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.		The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.

			However, the Timesheet Analysis report will give details of ALL the timesheets that are entered, irrespective of the Start Date. Also, these timesheets which were entered prior to the Start Date will reflect on the Job Printout.

	You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]		You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]

Nikhil: /* Why does the Timesheet Printout not show certain dates though users have entered Timesheets for those dates? */

2014-09-23T12:40:00Z

Why does the Timesheet Printout not show certain dates though users have entered Timesheets for those dates?

← Older revision		Revision as of 12:40, 23 September 2014
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	The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.		The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.

	However, the Timesheet Analysis report will give details of ALL the timesheets that are entered, irrespective of the Start Date. Also, these timesheets which were entered prior to the Start Date will reflect on the Job Printout.

	You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]		You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]

Arya Mohandas at 13:33, 11 August 2014

2014-08-11T13:33:48Z

← Older revision		Revision as of 13:33, 11 August 2014
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	Initially NEOSYS is setup to block timesheet data entry older than 3 days. If users hit this limit then it can be increased (temporarily) for up to 7 days or even more but only after advising timesheet administrators of the problem and solution discussed above. The idea is to verify that timesheet administrators are in fact taking the necessary action and council them if not.		Initially NEOSYS is setup to block timesheet data entry older than 3 days. If users hit this limit then it can be increased (temporarily) for up to 7 days or even more but only after advising timesheet administrators of the problem and solution discussed above. The idea is to verify that timesheet administrators are in fact taking the necessary action and council them if not.

			==Why does the Timesheet Printout not show certain dates though users have entered Timesheets for those dates?==

			The report generated by the Timesheet Printout takes into account only those dates occurring after the Start Date entered in the Timesheet Configuration File.

			However, the Timesheet Analysis report will give details of ALL the timesheets that are entered, irrespective of the Start Date. Also, these timesheets which were entered prior to the Start Date will reflect on the Job Printout.

			You can change the Start Date to an earlier date if you want to incorporate these missing dates in the Timesheet Printout. However, moving the Start Date can result in Timesheet reminder emails being sent to all the users who started using Timesheets at a later date. In order to avoid this, follow steps for [[Setting_up_and_Configuring_NEOSYS_Timesheets_System#Avoiding_reminders_for_dates_prior_to_the_joining_date_of_users \| preventing the reminder emails being sent prior to joining date of users.]]

Nikhil: /* How to generate reports using Timesheet Analysis? */

2014-07-03T11:15:38Z

How to generate reports using Timesheet Analysis?

← Older revision		Revision as of 11:15, 3 July 2014
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	# Goto MENU > Timesheets > Timesheets Analysis		# Goto MENU > Timesheets > Timesheets Analysis
	# Enter the desired dates in the “From” and “To” fields		# Enter the desired dates in the “From” and “To” fields
	# Leave the ~~“User’s”~~ field blank to generate a report for all, else enter the names of the desired users.		# Leave the "Company" field blank to generate a report for all, else enter company code to filter by company
			# Leave the “User(s)” field blank to generate a report for all, else enter the names of the desired users
	# Click “Analyse” or Hit the F9 key (now wait for a moment as the list is being generated – it may take some time depending on the size of the list)		# Click “Analyse” or Hit the F9 key (now wait for a moment as the list is being generated – it may take some time depending on the size of the list)
	# A pop-up msg will appear as follows : <br> [[File:TS1.jpg]] <br>		# A pop-up msg will appear as follows : <br> [[File:TS1.jpg]] <br>
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	[[File:TS4.jpg]]		[[File:TS4.jpg]]


	==How to ensure accurate & timely Timesheet data entry?==		==How to ensure accurate & timely Timesheet data entry?==

Priyanka at 07:48, 31 March 2014

2014-03-31T07:48:19Z

← Older revision		Revision as of 07:48, 31 March 2014
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	A future version of NEOSYS might prevent users from using NEOSYS until their TS is entered but this is of limited value if their only use NEOSYS to enter TS.		A future version of NEOSYS might prevent users from using NEOSYS until their TS is entered but this is of limited value if their only use NEOSYS to enter TS.

			==Who should receive reminder email for the users entering timesheets if the email address is not entered for them?==
			Users who are not so active and do not have email address entered in their user details but at the same time they have timesheet entered for them in past 31 days.

			For such users an approver will get the timesheet reminder instead.

			This is deliberate to allow operation in clients where the people are not responsible for entering their own timesheets.

	Initially NEOSYS is setup to block timesheet data entry older than 3 days. If users hit this limit then it can be increased (temporarily) for up to 7 days or even more but only after advising timesheet administrators of the problem and solution discussed above. The idea is to verify that timesheet administrators are in fact taking the necessary action and council them if not.		Initially NEOSYS is setup to block timesheet data entry older than 3 days. If users hit this limit then it can be increased (temporarily) for up to 7 days or even more but only after advising timesheet administrators of the problem and solution discussed above. The idea is to verify that timesheet administrators are in fact taking the necessary action and council them if not.