Performing Essential Maintenance of NEOSYS Finance Module - Revision history

Steve: /* Editing Performing Essential Maintenance of NEOSYS Finance Module */

2018-02-25T09:20:02Z

Editing Performing Essential Maintenance of NEOSYS Finance Module

← Older revision		Revision as of 09:20, 25 February 2018
Line 1:		Line 1:
	== ~~Editing~~ Performing Essential Maintenance of NEOSYS Finance Module ==		== Performing Essential Maintenance of NEOSYS Finance Module ==

	===Clearing Open Items===		===Clearing Open Items===

Steve at 08:56, 25 February 2018

2018-02-25T08:56:50Z

← Older revision		Revision as of 08:56, 25 February 2018
Line 1:		Line 1:
			== Editing Performing Essential Maintenance of NEOSYS Finance Module ==

	===Clearing Open Items===		===Clearing Open Items===
	On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX of the previous year, until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.		On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX of the previous year, until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.

Arya Mohandas at 10:32, 2 February 2015

2015-02-02T10:32:30Z

← Older revision		Revision as of 10:32, 2 February 2015
Line 13:		Line 13:
	=== Closing a financial year ===		=== Closing a financial year ===

	Closing a year in NEOSYS prevents anyone from posting further entries into it regardless of their level of authorisation.		Closing a year in NEOSYS prevents anyone from posting further entries into it regardless of their level of authorisation

	However, authorised staff can reopen closed periods and years temporarily if further postings are required. Closing is therefore a convenient "switch" which can be closed and re-opened at will if a user has sufficient authority.		However, authorised staff can reopen closed periods and years temporarily if further postings are required, eg. posting some final year-end auditors journals. Closing is therefore a convenient "switch" which can be closed and re-opened at will if a user has sufficient authority.

	Closing is done by entering or changing the "Closed Period" on the Company File. Opening the new year does not automatically close the old year.		Closing is done by entering or changing the "Closed Period" on the Company File. Opening the new year does not automatically close the old year.

Nikhil: /* Clearing Open Items */

2013-10-01T11:17:53Z

Clearing Open Items

← Older revision		Revision as of 11:17, 1 October 2013
Line 1:		Line 1:
	===Clearing Open Items===		===Clearing Open Items===
	On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.		On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX of the previous year, until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.
	*Although we may NOT clear open items up to date 31/12/XXXX until you have closed the year XXXX, we CAN definitely clear open items until 30/11/XXXX without closing the year XXXX i.e. we clear open items until the penultimate month of the year.		Although we may NOT clear open items up to date 31/12/XXXX until you have closed the year XXXX, we CAN definitely clear open items until 30/11/XXXX without closing the year XXXX i.e. we clear open items until the penultimate month of the year.

	=== Opening a new financial year ===		=== Opening a new financial year ===

Vineet at 13:31, 15 July 2012

2012-07-15T13:31:24Z

← Older revision		Revision as of 13:31, 15 July 2012
Line 1:		Line 1:
	===Clearing Open Items===		===Clearing Open Items===
	On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.		On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.
			*Although we may NOT clear open items up to date 31/12/XXXX until you have closed the year XXXX, we CAN definitely clear open items until 30/11/XXXX without closing the year XXXX i.e. we clear open items until the penultimate month of the year.

	=== Opening a new financial year ===		=== Opening a new financial year ===

Steve: 3 revisions

2008-07-31T21:26:38Z

3 revisions

← Older revision	Revision as of 21:26, 31 July 2008
(No difference)

Steve: /* Open New Year */

2007-03-26T18:30:44Z

Open New Year

@@ Line 2: / Line 2: @@
 On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.
-===Open New Year===
+=== Opening a new financial year ===
-Authorised personnel can also post journals in the old year, and the balance brought forward is automatically updated for the concerned accounts.
+Before you can enter any financial journals into a new year, either posted or unposted, you have to perform the "Open New Year" process on the NEOSYS Financial Maintenance menu.  Opening the new year does not close the old year and you can continue to work in the old year as well as the new year at the same time without any restriction. You can continue to get all financial statements for the old year as if the new year had not been opened.

Steve: /* Clearing Open Items */

2007-03-26T17:45:02Z

Clearing Open Items

← Older revision		Revision as of 17:45, 26 March 2007
Line 1:		Line 1:
	===Clearing Open Items===		===Clearing Open Items===
	It is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.		On systems with heavy loads of transactions on open item accounts, it is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.


	===Open New Year===		===Open New Year===

Ashwin at 08:58, 14 January 2007

2007-01-14T08:58:04Z

New page

===Clearing Open Items===
It is essential to do the NEOSYS maintenance task of "Clear Open Items" on the Finance, maintenance menu every month, clearing up to three months prior except that you should not clear up to 31/12/XXXX until you have closed XXXX and taken final statements of outstanding items as at 31/12/XXXX. Failure to do this for a long period of time would lead to "Cross Check Balance" errors.

===Open New Year===
At the start of the new year, we need to close the old year and create a new year so that journals entries can be posted to the new year. This process may get delayed depending upon whether the accounts are finalised for the last year. Till such time we do this process, we can only enter journal entries in the new year in the unposted form. Once we do the 'Open New Year' from the Finance, Maintenance menu, the old year is closed and the balance carried forward to the new year and all journals can now be posted in the new year.

Authorised personnel can also post journals in the old year, and the balance brought forward is automatically updated for the concerned accounts.